POSITION PURPOSE
Under the general direction of and supervision by the Division Director or their designee; the Coordinator I position is responsible for all aspects of the coordination and implementation of single or multiple projects or programs and may lend technical assistance to other division projects. The Coordinator I may undertake primary implementation responsibility for any number, complexity, and size of projects or programs. The Coordinator I may assist with division planning, providing project specific updates, implementation strategies and timelines, as well as providing an understanding of project staffing and resource requirements. The Coordinator I may also assist with Division management tasks as needed or requested, and with the dissemination of information to project teams and general staff. The Coordinator I may supervise (including ongoing training, evaluating, and dissemination of information) other staff as assigned.
NOTE: This Coordinator I job description is a template (pages 1- 3) for all of RCAA’s Coordinator I’s across all of our programs. Please note that the Coordinator I may or may not be expected to do all of the tasks listed on the job description template, as that is determined by the project/program you are working under (see pages 3/4 for required tasks stated under:
SPECIFIC QUALIFICATIONS & EXPECTATIONS.
ESSENTIAL JOB FUNCTIONS
Specific Tasks:
- Provide assistance, as necessary, to the Director and may be designated as Acting Director in their absence; if appropriate
- Work with the other staff as needed to coordinate all division project schedules and resources
- Assist with developing direct project work for self and other division staff, as necessary
- Assure that the project/program maintains high quality standards and meets all grant and funding guidelines
- Provide specialized technical knowledge and experiential knowledge to projects or programs, including guidance on implementation techniques, budgeting, invoicing, timelines, quality control, subcontractors, and sensitive representation of RCAA and the division
- Implementation of multiple complex projects or programs with other staff or consultants, as needed
- Accurately estimate materials and costs required for project or program work
- Assists with the planning of program staffing levels and makes hiring recommendations to the Director, if applicable
- Actively participate in Strategic/Operational planning and troubleshooting for the division, if applicable
- Management of practical budgets and maintenance of all necessary files and back-up information
- Oversight of project or program expenditures, invoicing and monitoring payment receipts
- Development of good working relationships with landowners/landlords, government agencies, private or public agencies and other business/community personnel
- Completion of project progress and final reports, and creation of project products as appropriate
- Maintenance of high quality work standards and project or program timelines and deadlines
- Maintain project or program data records; and provide daily, weekly, monthly, quarterly or annual reports
- Represent the division on various committees and advisory groups as directed
- Develop relationships with additional community partners to assist in accomplishing project or program objectives
- Work with Federal, State or local field representatives and other funding source staff, as needed
- Encourage and facilitate clear communication between staff members, if applicable
- Delegate tasks to others including appropriate follow up, if applicable
- Other duties as assigned or needed