Project Coordinator

THE POSITION 

Kearns & West is seeking a detail-oriented Project Coordinator to play a crucial role in supporting various, impactful collaborative services projects and providing administrative assistance to the San Francisco Office Team. This entry-level position is ideal for an individual who thrives in a collaborative environment, excels in problem-solving both independently and within a team, and is adept at setting timelines and objectives.

RESPONSIBILITIES: 

Meeting Support: 

• Schedule and support coordination of in-person and virtual meeting logistics. 
• Coordinate and disseminate project information across project partners and stakeholders. 
• Document internal and external meetings with action items, notes, and summaries.  
• Support event planning venues, audio/visual, printing, materials development. 

Communications and Outreach: 

• Data management and Excel charts for production in reports. 
• Contribute to preparation of informational materials for stakeholders and the public.  

Project Support/Management: 

• Support project teams in tracking scope, budget, and schedule.  
• Conduct project research.   
• Coordinate digital platforms and manage databases.  

Business Development: 

• Assist in coordinating, tracking, and writing project proposals.   

General Administration: 

• Track project activities and deadlines.  
• Provide general staff support and contribute to maintaining office operations.  
• Manage staffing schedules.   
• Coordinate invoicing and expenses.  
• Provide administrative support.